PROPOSALS
DUE: August 26, 2002 by 3 PM**SUMMARY:
The New
York State Energy Research and Development Authority (NYSERDA) requests
proposals from firms interested in providing full service, comprehensive
professional building management services to maintain and preserve the grounds
and building located at 17 Columbia Circle in Albany, New York. The building is
a two-story Class A professional office building comprising approximately
66,000 square feet, including 12,000 square feet of partially finished basement
space. NYSERDA is the sole occupant and owner (as of July 18, 2002) of the
seven-year old building.
NYSERDA
intends to award a contract for a period of up to five years, with an initial
three year term and two one-year options to renew the contract at NYSERDA's
request.
To respond
to this RFP, you must submit 5 clearly labeled copies of the proposal to the
following address:
Karen
Whalen, RFP No. 730-02
NYSERDA
General
questions should be directed to Jeff Pitkin at 518-862-1090, ext. 3223 or
jjp@nyserda.org. Contractual questions should be directed to Mary Sauvie at
518-862-1090, ext. 3229 or mks@nyserda.org.
**Late
proposals will be returned. Faxed or e-mailed proposals will not be accepted.
Proposals will not be accepted at any other NYSERDA location other than the
address above.
I.
BACKGROUND INFORMATION
The New
York State Energy Research and Development Authority (NYSERDA) is a
public-benefit corporation established by the State Legislature in 1975 to
address the State's energy and environmental challenges, pursuant to Title 9 of
Article 8 of the Public Authorities Law of the State of
NYSERDA
owns (as of July 18, 2002) and occupies, as sole occupant, a two-story, masonry
and steel, professional Class A office building located on a 3.67 acre parcel
at 17 Columbia Circle in Albany, New York. The building contains approximately
66,000 square feet of gross rentable space, including approximately 12,000
square feet of partially finished basement area containing storage, computer
room, mechanical rooms, and locker/restrooms.
II. SCOPE
OF SERVICES
The
Offeror, also referred to as the Building Manager, will be required to provide
full service, professional building management services ("Building
Management Services") necessary to maintain and preserve the building and property
located at 17 Columbia Cirle, Albany, New York. The Building Manager will be
responsible for regularly assessing the conditions of the building and its
systems; developing and implementing building operations, preventive
maintenance, and establishing capital plans necessary to maintain, preserve,
and keep the premises in good repair and condition. At NYSERDA's request, the
Building Manager shall also oversee the design and buildout of building
renovations and improvements. The services of the Building Manager are to be of
a scope and quality generally performed by professional property managers and
performed in a reasonable, diligent and careful manner so as to manage and
supervise the operation, maintenance and servicing of the property in a manner
that is comparable to, or better than, that generally found in other
"Class A" office properties located in the Albany market. Services
shall be provided in accordance with the highest standards of professionalism,
skill, workmanship, and applicable trade practices and shall conform to all
applicable codes and regulations.
The
Building Manager's responsibilities shall include but not necessarily be
limited to the following:
1.
Maintaining continuous communication with assigned NYSERDA staff on all building
related issues including conducting meetings and providing required written
reports on a monthly basis, or such other schedule as may be determined.
2.
Assessing the conditions of the building and its systems and reviewing all
existing warranties, manufacturer's instructions and other contracts within the
first thirty (30) days of the contract. Offeror shall then formulate a
preventive maintenance schedule in accordance with manufacturer's
recommendations.
3.
Developing and implementing a comprehensive facility operation plan and manual
including preventative maintenance plans and a five year capital plan.
4.
Reviewing existing building-related service contracts and make a recommendation
to NYSERDA on when such contracts should be rebid and developing and
implementing bid packages for such service contracts.
5.
Developing Annual Operating and Preventative Maintenance Budgets for submission
to and approval by NYSERDA.
6. Hiring,
or causing to be hired, paid and supervised, all persons necessary to properly
maintain and operate the building who, in each instance, shall be the Building
Manager's (and not NYSERDA's) employee.
7.
Maintaining the building in such condition as required by this RFP and as
otherwise may be deemed advisable by NYSERDA including preventative maintenance
on the building and equipment, painting, interior and exterior cleaning, and
causing routine repairs and incidental alterations of the building to be made,
including, but not limited to, electrical, plumbing, steamfitting, carpentry,
masonry, elevator and any other routine repairs and incidental alterations as
may be required in the course of ordinary maintenance and care of the building.
Where specifications or standards are not included herein, maintenance shall be
in accordance with manufacturer's recommendations and standards.
8. Ensuring
that maintenance and repairs are performed by trained technicians, which
maintenance and repair shall not interfere with the operations of NYSERDA whose
normal hours of operation are 8:30 AM to 5:00 PM Monday through Friday.
9.
Soliciting, bidding and entering into contracts for any necessary HVAC,
equipment maintenance, elevator inspection and maintenance, janitorial, window
cleaning, trash removal, vermin extermination, landscaping, lawn care and tree
maintenance, snowplowing, fire alarm testing/inspection and other services as
shall be advisable. NYSERDA shall be responsible for payment of gas and
electric utility payments and payment of any property or school tax payments.
As of July 18, 2002, NYSERDA was assigned service contracts for the property by
the former owner for the following services: janitorial; landscaping and ground
maintenance; HVAC; tree maintenance; extermination services; lawn care
services; trash removal; elevator maintenance; fire suppression system
inspection services; and fire alarm testing, inspection and monitoring.
10.
Ensuring that any equipment to be replaced shall be new or remanufactured and
shall be manufactured by a reputable manufacturer. All substitutes for the
original manufacturer's equipment related to the upgrading of equipment shall
be Energy Starฎ compliant, if available. Building Manager shall submit any
proposed purchases to NYSERDA for its review and approval.
11.
Ensuring that any new equipment be guaranteed for a minimum of one (1) year
from the date of replacement and replaced at no cost to NYSERDA if found
defective during that time. The Building Manager shall obtain cost estimates
for extended warranties on new installations and consult with NYSERDA regarding
the purchase of such contracts.
12.
Providing emergency services as needed on a twenty- four (24) hour, seven (7)
days a week basis. The Building Manager agrees to provide an emergency
telephone service on a twenty-four (24) hour, seven (7) days a week basis. From
the time of the call by NYSERDA, the Building Manager has a maximum of one hour
to respond to this call.
13.
Providing updates of all changes to existing wiring diagrams and drawings for
all existing systems and any systems that are added to the building. Drawings
and diagrams are to be in compliance with accepted drafting standards.
14.
Establishing, subject to NYSERDA's approval, a segregated bank account
(hereinafter referred to as the "Operating Expense Account") with a
New York State bank, subject to NYSERDA's approval, for the purposes of
maintaining funds available for Building Manager's payment of supplies,
equipment, and services associated with maintaining and repairing the property.
15.
Maintaining a log of all hours of work completed by all employees and
subcontractors. Reviewing all bills received for services, work, and supplies
ordered in connection with maintaining and operating the Building and cause
such bills to be paid from funds deposited in an Operating Expense Account.
16.
Providing monthly budget reports to NYSERDA and, when necessary, developing
plans to address any possible funding shortfalls.
17.
Establishing and maintaining orderly books, records and files containing
correspondence, receipted bills, contracts and vouchers and all other documents
and papers pertaining to the Building and the operation and maintenance
thereof, which NYSERDA may review at any time.
18. In
accordance with the New York State Toxic Substance Act (Right-to-Know Law) and
the United States Occupational Safety and Health Administration's Hazard
Communication Standard, the State has established and implemented a
Right-to-Know/Hazard Communication Program. The Building Manager shall provide
information and training to advise employees of the Building Manager and
NYSERDA of potentially hazardous substances known to be in the work place. Part
of this information is a collection of Material Safety Data Sheets for all
chemicals used by contract vendors. Before any chemical product is used on or
in the building, a copy of the product label and Material Safety Data Sheet
must be provided to and approved by NYSERDA before the chemical is applied.
19.
Providing written monthly reports to NYSERDA within ten (10) working days of
the end of each month including a precise description of services provided to
the building, including all systems and equipment, number of
employees/subcontractors involved, and the costs incurred.
a. Lighting
Systems
b.
c.
Electrical Switchgear and Electrical Systems
d.
Landscaping, tree maintenance, and maintaining walkways.
e.
Automatic Doors
f. Daily
responsiveness to problems identified by NYSERDA staff
g. Rubbish
Removal
h. Monthly
site inspections and provide verification of such inspection.
i. Solicit
written bid proposals from at least three (3) qualified suppliers or service
providers on each requirement having an expected value greater than $5,000.
j. Maintain
inventory, supply list and spare parts documentation
k. Building
Generator
l. Provide
five (5) year Capital Repair and Improvement Plan
m. Fire
Alarm and Fire Suppression Systems
n. Provide
staff to maintain and perform routine inspections and required maintenance
o.
Custodial Cleaning
p. Maintain
all drawings, as-builts and other schematic drawings current as well as
site/equipment manuals
q. Plumbing
r. Provide
timely monthly operating report with invoice
s. Elevator
Maintenance
t. Review
work order, maintenance tracking and scheduling systems.
u. Maintain
grounds and parking lot
v. Provide
Operational and Preventative Maintenance Plans
w. HVAC
x. Window
Cleaning
y. Security
z. Painting
21. With
the prior written consent of NYSERDA, negotiating and reviewing contracts to be
entered into by the Building Manager for capital repairs and improvements to
the Building and supervising all work to be performed under such contracts and
authorizing payment for all work performed under such contracts. Engage as necessary
architects' and engineers' services required for the planning and supervision
of alterations and/or improvements made or proposed to be made to the Building.
The Building Manager shall receive a fee up to 15% of the actual costs incurred
for overhead/profit for bidding and overseeing such capital related projects.
22. The
Building Manager will be responsible for the completion of a variety of
administrative and reporting requirements as part of its Management Fee as
defined in Section V.5.a. including:
1. Upon
award of the contract and prior to the start of any work, the Building Manager
shall be available for an initial job meeting with NYSERDA. This meeting shall
include a review of all facility use rules and an introduction to the
organization and appropriate staff.
2. Unless
otherwise determined, there shall be monthly meetings for the following
purposes:
i. Review
building management progress and quality of work.
ii.
Identify and resolve problems.
iii.
Coordinate the efforts of all concerned so that these services are rendered
efficiently and effectively.
iv.
Maintain a sound working relationship between the Building Manager and NYSERDA.
v. Maintain
a mutual understanding of the contract.
vi.
Maintain sound working procedures.
23. Perform
such other building management tasks for NSYERDA properties as may be mutually
agreed upon.
III. TERM
The initial
term of the contract(s) awarded pursuant to this RFP will be for three years
with NYSERDA retaining two one year options to renew exercisable at the sole
discretion of NYSERDA. NYSERDA expects to award a contract to the successful
proposer on or before September 16, 2002 and the contract is expected to
commence on or before October 1, 2002.
IV. MINIMUM
QUALIFICATIONS
No
evaluation will be considered of any firm that is unable to demonstrate to the
satisfaction of the evaluation team that the firm has successfully managed a
minimum of three commercial office buildings consisting of at least 200,000
rentable square feet in the aggregate in each of the past three years for other
property owners. A minimum of one of the buildings must be at least 50,000
square feet. The firm must have a direct contractual agreement for the
referenced properties and the scope of building management services must be at
least as extensive as the services required by this RFP.
The Offerer
must have experience in:
a) The
operation of commercial building mechanical, HVAC and control systems;
b)
Successful troubleshooting and/or performance verification of mechanical control
systems and HVAC systems;
c)
Successful trouble shooting and/or performance verification of other building
systems including but not limited to energy management systems (EMS), fire
alarm/security systems, and general building and lighting electrical control
systems;
d) Testing
instrumentation;
e)
Performance of testing and balancing of HVAC systems;
f) Planning
and delivery of property management services;
g)
Producing capital repair and improvement plans for office buildings and
building operating systems;
h)
Maintaining regular liaison with building tenants/occupants and resolving
building oriented complaints; and
i)
Implementing cost control and savings measures to ensure the building is
operated effectively, efficiently and within budget.
V. PROPOSAL
REQUIREMENTS
1. COMPANY
INFORMATION
In response
to this Proposal, all Offerors must, if such exists, provide the following:
Company
Information and Qualifications
Name of
Agency/Company (including any "Doing Business As" names)
Headquarters/Parent Company Locations
History
of Firm
Internet
Web site Address (if any)
Details
of Entity Business Structure (Corporation, Partnership, LLC)
Date
Founded
Organization Chart of Business Entity
Office
Locations and Total Number of Employees at each
Home
office address and telephone number and local address and phone number
List of
any outstanding litigation that would threaten the viability of the firm or the
performance of this contract
Proof of
insurance as specified in Section 4 of the Sample Management Agreement
Indication of how long it would take to implement service after authorized to
begin
2.
QUALIFICATIONS
The Offeror
shall provide:
a. An
explanation of why the Offeror is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure
outlining how the Building Manager meets or exceeds the requirements of this
RFP.
b. A
business plan, schedule of proposed deliverables, and project management system
for this project using methodologies that have been successfully employed in
other engagements of similar size and complexity. The plan should include, in
the Offeror's own words, their understanding of the issues and tasks of the
project at hand. Offerors are required to present a detailed description of the
methodology to be used by it in achieving the objectives of the project and
accomplishing the tasks described in the Scope of Services with separate and
specific reference to each subsection.
c. A
description of any specific experience and qualifications in building
management and any specific experience it has in each of the particular
building operations and management disciplines (i.e.: mechanical systems,
electrical systems, fire alarms, energy management systems, plumbing systems,
etc.) along with an indication of what building management areas will be
performed directly and what will be sub-contracted.
d. A sample
(or actual if available) building management manual containing actual
procedures developed, reports generated, forms utilized and other pertinent
data that will assist NYSERDA to determine the technical merit of the proposal.
3. STAFFING
The Offeror
shall also provide:
a. The size
and experience of the corporate staff pool from which staff assigned to the management
contract can be drawn.
b. The
level of staff to be assigned to this project. Identified staff must have
direct building management related experience.
c. The
composition of the staff team the Offeror shall dedicate to this assignment
including:
i. The
names of the employees in the area responsible for this contract,
ii. Their
function in the company, title, and number of years service with the Offeror's
firm.
iii.
Detailed resumes for the specific individuals designated to work on this
contract, specifying educational and work experiences deemed relevant to the
type of work to be undertaken.
d. The name
of the person designated as the "Project Leader" who will be
responsible for the coordination of work efforts of the other individuals.
Information to be provided regarding the project leader is to include:
i. Length
of career in providing Building Management Services
ii.
Professional designations
iii. Number
and size of buildings managed in the last three years
e. Indicate
the anticipated volume of work to be performed directly and to be
subcontracted. Where any subcontractor shall be utilized in a particular
discipline describe, if known, the subcontractor's qualifications in detail.
4.
REFERENCES
Each
Offeror must submit a list of at least three (3) references documenting its
experience including the following information for all building management
services provided over the last three years, or currently in process:
a. A
listing of all buildings where the Offeror is the building manager highlighting
those buildings that have leases with the State of
b. Firm's
list of notable accomplishments including name of entity or company serviced,
transaction size, level of difficulty, and dates from onset to conclusion.
c. Team
personnel assigned to the project.
d. Name and
Title of Reference.
e.
Telephone number(s).
Individuals
identified as references will be assured of anonymity to the fullest degree
possible
under the
Freedom of Information Law.
NYSERDA
retains the right to request any additional information pertaining to the
Offeror's ability, qualifications, and procedures used to accomplish all work
under the contract as it deems necessary to ensure safe and satisfactory work.
5. COST OF
SERVICES
All
Offerors must submit their fee proposal for required services necessary to
provide NYSERDA with the required deliverables in the format contained in
Appendix B marked "Cost Proposal." Each Proposal must include:
a. The
annual Management Fee, to be paid in equal monthly installments, to be charged
for each year of the agreement as well as the two renewal periods. This must be
a fixed dollar amount and not a percentage based on expenses. For the purposes
of this contract, the "Management Fee" shall include the cost of
off-site corporate building management and administrative personnel, all
overhead and profit, and all administrative expenses including payroll
processing cost, auditing, accounting, reporting or other requirements.
b. A
detailed listing of any other expenses or fees to be paid directly to the
Offeror (excluding those additional services provided below). These expenses
shall be based on the actual costs incurred with no mark-up allowed. These
items should include a list of the Building Manager's on-site employee(s) (in
Full Time Equivalent) by title, their respective salary(s), all fringe
benefits, any other ancillary items provided to employees (such as 401K, leased
vehicles, paid parking, etc.) together with a list of any other items and their
respective cost to be charged by the Offeror as part of this agreement. If
periodic building related services (e.g. electricians, plumbers) are to be
provided by employees of the Offeror, the listing should include those titles
and their respective hourly rates and fringe benefits. Unless otherwise agreed
to by NYSERDA, reimbursement for these items will be limited to the amount
contained in the Offeror's proposal. Any expenses not specifically included
will not be eligible for reimbursement and must be absorbed by the Management
Fee.
c. A fee
proposal and detailed explanation for supplemental work that may be performed
in addition to the foregoing such as to supervise or secure renovation or
construction services, including capital repairs and replacements. The proposal
must clearly identify what types of services will be separately billed to
NYSERDA as opposed to those that are included in the Management Fee. This fee
should be shown as a percentage of the direct construction costs but may not
exceed 15%.
If
construction related services are provided by other employees of the Offeror
(e.g. engineers, electricians, plumbers), the listing should include those
titles and their respective hourly rates. Unless otherwise agreed to by
NYSERDA, payment for these items will be limited to the hourly rates contained
in the Offeror's proposal.
VI.
PROPOSAL EVALUATION AND AWARD CRITERIA
1. CONTRACT
A contract
will be awarded to the Offeror providing the best value to NYSERDA for this
project. All Proposals will be received with the understanding that it is the
intent of NYSERDA that the successful Offeror's Proposal and a copy of this RFP
will be made part of the contract.
2. BEST
VALUE EVALUATION
The
Proposal selected will be the one determined to provide the "best
value" to NYSERDA. The best value will be determined in accordance with
the selection criteria set forth herein. Proposal evaluation is an assessment
of both the Proposal and the Offeror's ability (as conveyed by the Proposal) to
successfully accomplish the prospective contract.
3.
EVALUATION TEAMS
NYSERDA
will establish an evaluation committee, "evaluation team," comprised
of executive managers and program staff. NYSERDA will also establish a review
committee comprised of senior executive managers.
4.
SELECTION CRITERIA
Entities
that are unable to demonstrate to the satisfaction of the evaluation team that
they have the necessary expertise and experience to complete the scope of
services within necessary time frames will not be considered. Each Proposal
will be evaluated using the following criteria:
Part I:
Technical and Management Proposal:
The
technical and management proposal will be scored in accordance with the
following
criteria.
A. Approach
and Scope of Services
1.
Completeness. The proposal is complete and follows the outline in section VIII
of this RFP.
2. Quality
of approach and methodology for performing the effort clearly demonstrates an
understanding of the applicable issues and requirements for building
management.
3. Quality,
clarity and completeness of scope of services, including extent to which
alternative approaches/tasks will achieve objectives.
4. Quality,
clarity and completeness of the sample (or actual, if available) building
management manual.
B.
Experience
1. Quality,
extent and relevance of Offeror's operational experience (including
sub-contractors) in conducting all facets of building operations.
2. Quality,
extent and relevance of Offeror's building management experience (including
sub-contractors) in conducting similar efforts, particularly of a magnitude and
setting similar to that described by this RFP.
3. Quality,
extent and relevance of experience, education and training of key personnel
(including subcontractors).
4.
References
a.
Offeror's service capability, reputation, facilities, equipment and past
performance.
b.
Offeror's previous performance in contracts or business dealings with
municipal, state or federal agencies, or other entities, including NYSERDA.
C.
Organization, Staffing and Management Plan
1. Quality
of project organization and management plan; extent to which they will provide
for successful, timely and fully compliant program implementation as evidenced
by the:
a. Plan for
controlling the effort.
b.
Coordination of subcontractors, joint ventures or teaming arrangements.
c. Plan for
phasing personnel into the effort.
d. Quality
of interaction and coordination with NYSERDA.
e.
Reporting methodologies.
2. Extent
and reasonableness of location(s) from which services are provided.
Part II: Cost
and Contract Submittal:
Part II of
the proposal consists of the pricing proposal that sets forth lump sum unit or
hourly rate prices for the provision of all building management work as
outlined in the COST PROPOSAL FORM provided herein. The pricing proposal will
be evaluated for reasonableness of cost for the total effort. It may also serve
as the basis for subsequent negotiations of price if necessary. Pricing
proposals must be complete, accurate and well documented. Any pricing
conditions or contingencies must be clearly stated.
Cost
proposal contract information is not to be included in the Part I Technical and
Management Proposal.
All lump
sum prices must be inclusive of all direct and non-direct costs as well as all
overhead, fees and profit.
5. METHOD
OF SELECTION
Each
Proposal will be initially evaluated for conformance and qualitative compliance
with the selection criteria. The Evaluation Team will use a point system to
create a list of Proposals in ranked order. Up to 60 points shall be awarded
for the written proposal identifying experience, qualifications, and business
plans. Fee Proposals will be evaluated separately by the evaluation team and up
to 40 points awarded. In addition, consideration will be made to whether the
Offeror can perform at the quoted prices while maintaining adequate levels and
quality of service over the full term of the contract. The "best
value" will be based on the combination of the two scores.
NYSERDA
reserves the right to reject any or all Proposals which are otherwise compliant
for being unrealistic with regard to estimating the cost, time or resources
required to complete the project requirements.
The
Contract award under this RFP will be made to the Offeror receiving the highest
point total
using the
evaluation criteria listed above.
6.
NOTIFICATION OF AWARD
The
successful Offeror will be advised in writing by NYSERDA. A contract defining
all deliverables, costs, and the responsibilities of the selected Offeror will
be developed by NYSERDA based on the proposal. A model agreement is included in
this RFP as Appendix A. If the Offerors have any exceptions or objections to
the contract document, such exceptions must be clearly noted in the Proposal
and disclosed in Appendix C. Public announcements or news releases pertaining
to this contract will not be made without prior permission of NYSERDA.
VII.
GENERAL CONDITIONS
Proprietary
Information - Careful consideration should be given before confidential
information is submitted to NYSERDA as part of your proposal. Review should
include whether it is critical for evaluating a proposal, and whether general,
non-confidential information, may be adequate for review purposes.
The NYS
Freedom of Information Law, Public Officers law, Article 6, provides for public
access to information NYSERDA possesses. Public Officers Law, Section 87(d)(2)
provides for exceptions to disclosure for records or portions thereof that
"are trade secrets or are submitted to an agency by a commercial
enterprise or derived from information obtained from a commercial enterprise
and which if disclosed would cause substantial injury to the competitive
position of the subject enterprise." Information submitted to NYSERDA that
the proposer wishes to have treated as proprietary, and confidential trade
secret information, should be identified and labeled "Confidential"
or "Proprietary" on each page at the time of disclosure. This
information should include a written request to except it from disclosure,
including a written statement of the reasons why the information should be
excepted. See Public Officers Law, Section 89(5) and the procedures set forth
in 21 NYCRR Part 501.
Omnibus
Procurement Act of 1992 - It is the policy of New York State to maximize
opportunities for the participation of New York State business enterprises,
including minority- and women-owned business enterprises, as bidders,
subcontractors, and suppliers on its procurement Agreements.
Information
on the availability of
Division
For Small Business
A directory
of certified minority- and women-owned business enterprises is available from:
Minority
and Women's Business Development Division
Contract
Award - NYSERDA anticipates making one award under this solicitation. It may
award a contract based on initial applications without discussion, or following
limited discussion or negotiations. Each offer should be submitted using the
most favorable cost and technical terms. NYSERDA may request additional data or
material to support applications. NYSERDA will use the Sample Management
Agreement to contract with the successful Offeror.
Limitation
- This solicitation does not commit NYSERDA to award a contract, pay any costs
incurred in preparing a proposal, or to procure or contract for services or
supplies. NYSERDA reserves the right to accept or reject any or all proposals
received, to negotiate with all qualified sources, or to cancel in part or in
its entirety the solicitation when it is in NYSERDA's best interest.
Disclosure
Requirement - The Offeror shall disclose any indictment for any alleged felony,
or any conviction for a felony within the past five years, under the laws of
the
VIII.
PROPOSAL CONTENT AND FORMAT
All bids
must be completed in ink or machine produced. Handwritten, faxed, or
electronically-submitted proposals will be disqualified.
Five(5)
copies of the proposal are to be packaged, sealed and submitted to:
NYSERDA
Attn: KAREN
WHALEN, RFP NO. 730-02
17 Columbia
Circle
Albany, NY
12203-6399
Each
Offeror's proposal shall contain the following:
A. A
Proposal Checklist (Appendix C) together with a letter of transmittal signed by
a duly authorized official including a statement that the proposal is valid for
a period of 180 days and also indicating acceptance of the terms and conditions
of the sample management agreement included in this RFP, or noting any
exceptions.
B. Proposed
Project and Qualifications Requirement as stated in Sections IV and V
including, but not limited to:
a. A
detailed list of buildings managed in the last three years, their respective
rentable square feet, and the name of the property owner for whom the property
is managed.
b. Company
Information
c.
Qualifications and Experience including an explanation of why your firm is the
best qualified to perform this contract.
d. Business
Plan
e. Schedule
of Deliverables
f. Project
Management System
g. A sample
building management manual containing actual procedures developed, reports
generated, forms utilized and other pertinent data.
h. Staffing
i. List of
at least three (3) references.
j. List any
outstanding litigation that would threaten the viability of the firm or the
performance of this contract.
k. Proof of
insurance as specified herein (see Section 4 of Sample Management Agreement,
Appendix A)
l. Indicate
how long it would take to implement service after authorized to begin.
C. Cost
Proposal - Appendix B
Attachments:
Appendix A
Sample Management Agreement
Exhibit A
Statement of Work, Budget and Schedule (Offeror's Proposal)
Exhibit B
Standard Terms for all NYSERDA contracts
Exhibit C
Prompt Payment Guidelines
Exhibit D
NYSERDA RFP 730-02
Appendix B
Cost Proposal
Appendix C
Proposal Checklist